Please see below the full Terms and Conditions.
Clwb Run Wales (the “Club” or “Clwb”) is a virtual running club promoting running activities across Wales and administered by Welsh Athletics ltd (company number: 06179841). By joining the Club, you agree to be bound by the following Terms and Conditions of membership (the “Terms”). It is your responsibility to read and understand the Terms before joining. Members must adhere to the Terms at all times.
1.1 Membership of the Club is open to any person over the age of 18 years interested in running, athletics or any of its disciplines approved by Welsh Athletics.
1.2 To become a member of the Club you must complete the online membership form via the Website and submit it online together with the payment of the membership fee, in accordance with the Website and the Terms.
1.3 The Clubs membership runs from date of payment and lasts for 12 months.
1.4 Your membership will begin on the date you submit the online membership form and have paid your membership fee. If you do not receive your membership confirmation email within 14 days please contact email@example.com
1.5 You must provide accurate and truthful information when completing the online membership form and any errors in information provided by you are your responsibility. If at any point the Club discovers that you have provided false or inaccurate personal information, or that the information provided makes you ineligible to be a member, the Club reserves the right to terminate your membership without any refund of the membership fee with immediate effect.
1.6 Your membership is personal to you and may not be transferred to another person under any circumstances.
1.7 The club reserves the right to suspend, cancel and/or alter any benefits associated with membership. In such case, the club will make every effort to provide as much notice as possible to members.
2. MEMBERSHIP FEES
2.1 By joining the Club and submitting the online registration form, you agree to pay the membership fee stated on the Website.
2.2 Membership fees and any other fees applicable to the Club are set each year by, and are at the discretion of, Welsh Athletics.
2.3 You shall not be entitled to use any rights or benefits of the Club membership until you have paid the membership fee.
2.5 Membership fees are non-refundable (even if a member wishes to leave the Club before 12 months membership has expired, becomes injured or is otherwise unable to race or train for any reason).
3. GENERAL CONDUCT
3.1 All members are expected to behave in a respectful and tolerant manner towards all other Club members, leaders, coaches and volunteers. The Club reserves the right to cancel, without refund, the membership of anyone behaving in an abusive manner towards any Leader, and/or other members.
3.2 As a member, you are an individual ambassador for the Club and should act accordingly at all times. You agree not to do anything or permit anything to be done which may harm the reputation of and bring the Club into disrepute. In addition, you agree not to publish any information (including on any social media) which is hearsay and/or non-factual which may discredit the Club.
4. HEALTH AND SAFETY
4.1 Members participate in all running and training sessions, events and activities at their own risk.
4.2 You acknowledge and agree that the sport of running and athletics associated disciplines is physically strenuous and physically demanding. By submitting the online membership form you agree that: you are physically capable and fit enough to participate in running sessions and events, you acknowledge that there may be associated medical and physical risks involved in you undertaking exercise. It is your sole responsibility to ensure you are fit and healthy enough to participate in run sessions and events.
4.3 Any member who has a medical condition should consult with his/her doctor before joining the Club or participating in training or racing at any time during membership.
4.4 The club is not liable for any injury or illness arising from any advice or information given by the Club, other club members or club leaders.
5.1 The Club uses various means of communicating with our members such as via our social media channels and by email. All-important Club communication will be sent to members via email. Please ensure that the email address entered on the online membership form is correct and as set out in Condition 1.5.
5.2 Members are encouraged to use the Club ’s social media channels such as our members’ forums. Please ensure that any contributions/posts are not: racist, sexist, defamatory, obscene, offensive, hateful or inflammatory, threatening, abusive, an invasion of another person’s privacy; are not likely to harass, upset, embarrass or alarm any other person; or in any way breach any applicable laws.
6. COLLECTION AND USE OF DATA
6.1 The Club will process your personal data in accordance with the Clubs privacy notice which is available on our Website.
6.2 The Club may post photographs, images and/or footage of our members on our Website and on the Club ’s social media channels from time to time. As a member, you consent to your appearance in Club sessions, events and/or other related activities being filmed, photographed, recorded and used by the Club and/or its assignees for the purposes of advertising, publicity and promotion in relation to the Club. If you do not wish to feature in any Club related photographs, footage and/or content, please contact Irun@runwales.org.uk
6.3 When you become a member of or renew your membership with Clwb Run Wales you will automatically be registered as a member of Welsh Athletics. We will provide Welsh Athletics with your personal data which they will use to enable access to an online portal for you (called myAthletics). Welsh Athletics will contact you to invite you to sign into and update your MyAthletics portal (which, amongst other things, allows you to set and amend your privacy settings). If you have any questions about the continuing privacy of your personal data when it is shared with Welsh Athletics, please contact firstname.lastname@example.org
7. INTELLECTUAL PROPERTY
7.1 Any and all intellectual property rights and/or goodwill for all purposes which vest in, derive from or are connected to the Club (including its brand, logo and any intellectual property rights in connection with any Club material) are and remain the property of the Club and may not be used by any person (including a member or a Leader) without the prior written consent of Run Wales.
7.2 To the extent that any intellectual property rights are generated by and/or derive from the use of any of the Club’s intellectual property rights by any person (including a member or a Leader), such person hereby assigns such intellectual property rights to the Club with full title guarantee and will do all such acts necessary to effect the same.
8. TERMINATION OF MEMBERSHIP
8.1 The Club reserves the right in its sole discretion to: (i) refuse membership; (ii) suspend membership; and/or (iii) terminate membership in accordance with the Terms.
8.2 Your membership of the Club will automatically terminate if:
(i) you fail to renew your membership in accordance with the Club’s annual renewal requirements;
(ii) you breach any of the Terms and/or any policies of the Club published on the Website from time to time;
(iii) notwithstanding Condition 8.2(ii), you are in continuous breach of any of the general conduct and health and safety requirements of the Terms;
(iv) you are suspended or barred (on an interim or permanent basis) from any athletics activity pursuant to the rules and regulations of Welsh Athletics or UK Athletics (including the Welsh Athletics Safeguarding and Protecting Children Policy and/or the Welsh Athletics Anti-Doping Rules);
(v) you act in any manner which brings the Club into disrepute pursuant to Condition 3.2;
(vi) in the reasonable opinion of the Club, you misuse your membership in any manner.
8.3 In the event your membership is suspended or terminated for any reason, the Club will have no liability to refund your membership fees or pay any other compensation to you in connection therewith.
8.4 The Club will never refuse an application for membership on discriminatory grounds, whether in relation to ability, age, gender, ethnicity, religion, disability and/or sexual orientation. The Club may refuse membership only for good and sufficient cause, such as conduct or character likely to bring the Club and/or sport into disrepute.
8.5 Where your membership of the Club has been refused, suspended or terminated, you must immediately cease to hold yourself out as being a member of the Club and you are not entitled to use any of the benefits of membership.
9. LIMITATION OF LIABILITY
9.1 You are responsible for your own personal property during Club training sessions and events. The Club accepts no liability for damage or loss to your property that may happen at any premises or location used by the Club.
9.2 As set out above in the Terms, participation in any Club training sessions and events is at your own risk.
9.3 Subject to Condition 9.6 of these Terms, the Club shall not be liable to any member and/or to his/her heirs, successors and/or dependents whether in contract, tort (including negligence or breach of statutory duty), misrepresentation or otherwise for any: (A) (i) loss of profits; (ii) loss of business; (iii) anticipated savings; (iv) loss of earnings; (v) loss or damage of or to personal equipment belonging to any member; and/or (vi) any kind of physical, mental or other loss or damage of whatsoever nature (whether in each case of (i) – (vi) arising directly or indirectly); and/or (B) any indirect or consequential loss or damage whatsoever arising out of membership of the Club and/or any other matter arising under the Terms.
9.4 In addition, the Club shall have no liability whatsoever for any event or competition entered into by a member or activity undertaken by a member whether related to athletics or otherwise (including any event/competition/activity recommended by another member or the Club).
9.5 Subject to Condition 9.6, the Club’s total aggregate liability to any member arising out of or in connection with membership of the Club and/or any other matter arising out of or in connection with the Terms will not exceed an amount equal to the membership fee the member has paid in the relevant year pursuant to the Terms at the time of such liability arising.
9.6 Nothing in the Terms excludes or limits the Club’s liability: (i) for death or personal injury caused by the Club’s negligence, or (ii) to an extent greater than is permitted by law.
10.1 The Terms may be revised from time to time and the latest version will be available on the Website. Any amendments will be effective once the revised Terms have been posted on the Website.
10.2 In addition to the Terms, all members agree to be bound by:
(i) any Club policies put in place by the club from time to time and published on the Website;
(ii) the rules and regulations of Welsh Athletics and UK Athletics updated from time to time (including any event/competition rules and anti-doping rules).
10.3 Any failure by the Club to exercise any right or remedy under the Terms or at law does not constitute a waiver of that right or remedy. No partial exercise by the Club of a right or remedy under the Terms or at law does not prevent further exercise of that right or remedy or the exercise of any other right or remedy.
10.4 References in the Terms to “include” and “including” are to be construed without limitation.
10.5 The Terms do not create or confer any benefit or right enforceable by any third party who is not a member whether under the Contract (Rights of Third Parties) Act 1999 or otherwise.
10.6 The Terms are governed by Welsh law and will be construed in accordance with the laws of Wales. Any dispute arising under or in connection with the Terms will be subject to the exclusive jurisdiction of the Welsh Courts.
10.7 If you have any query in connection with the Terms, please contact email@example.com
You can download a copy of the terms and conditions here
To download our Data Protection Policy, please click here
PDF – Welsh Athletics members incl. athletes, officials & supporters